Email options in Calendly
Send emails from a connected email account in Calendly. If you use Gmail, you can also view your emails in Calendly. What you can do depends on your email provider and, for Gmail, the connection options you set up.
Use the table below to see what you need to connect.
What you can do
Task | Gmail | Outlook | What you need |
Send Automation emails from your email address | ✓ | ✓ | Connect Gmail to Schedule and send reminders or Outlook for Automations. |
Share your availability from your email address | ✓ | ✓ | Connect Gmail to Schedule and send reminders or Outlook for Automations. |
Send emails to contacts from Calendly | ✓ | ✓ | Connect Gmail to Schedule and send reminders or Outlook for Automations. Limited availability. |
Sync and view your inbox and email history | ✓ | X | Connect Gmail to Send and view conversations. |
Get recommended follow-ups based on email history | ✓ | X | Connect Gmail to Send and view conversations. |
Getting started
Find the task you want to do, then select the link to learn how.
- Send Automation emails: Send your Automation emails from your own Gmail or Outlook address, so replies go straight to your inbox.
- Share your availability: Send your scheduling link from your connected Gmail or Outlook account, right in Calendly. You can also turn on reminder emails for invitees who haven’t booked yet.
- Email your contacts: Send an email to one contact or a group without leaving Calendly. This feature is in limited availability.
- Sync your Gmail inbox: View your email history on each contact’s details page. Only Gmail can sync, so Outlook users can’t use this feature.
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